Procedures for Purchasing (Procurement Contracts)

Allow SCHOOLS to find the cheapest deals. Be it educational resources or fixtures and fittings for the school building.

1. School books, flip-charts or other educational resources -  rather than purchasing through PECOS - let schools find these elsewhere.  Example: Sets of class books/novels are double the price through PECOS than they would be by purchasing through other outlets.

2. Fixtures/fittings - Just one example; getting classroom carpets replaced. My school has 3 carpets which are slip/trip hazards. They became unfit for purpose shortly after they were laid (7years ago).  We have recently been quoted through GCC/ALEO £4000 to replace EACH carpet. 

A teacher colleague has been getting her husband, a time-served carpet fitter to 'fix' her carpet from time to time, on his days off.  He says there isn't much left he can do. The whole carpet needs taken up (it was laid [glued] onto bare wooden floorboards without plywood being laid first). He said that even with the repair work needing to be done first, the whole outlay to his firm would be around £2000.

I myself, moved house recently and had the whole place re-carpeted for £5000 - guaranteed for 10 years. Far more skill required: stairs, landing, etc.....

It just isn't justifiable,  under any circumstances, to hamper schools from getting the most efficient deals in these difficult times.

Why the contribution is important

Personally speaking, I feel that a lot of money has been spent within the education budget that would want closer scrutiny.

Health and Safety? Not having faulty carpets replaced for 7 years is very likely to result in a potentially serious accident, which of course renders GCC culpable = ££££££££££££££££££

by gortex2 on January 20, 2016 at 11:55PM

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Comments

  • Posted by dexterandgeorgie January 21, 2016 at 13:55

    I could not agree more with this suggestion. It is a disgrace the money that is wasted through restrictions on procurement.

    I have bought calculators with my own money for use in school. They cost about 20% of the PECOS price.

    ALEOs charge unbelievably high rates for work. We were quoted £1000 to paint ONE ROOM.
  • Posted by hunter106 January 21, 2016 at 15:49

    Excellent suggestion. Lots of waste with a central ordering system.
  • Posted by ceecee January 22, 2016 at 09:31

    The ordering systems and the procurement processes are not fit for purpose. The public sector in general needs to think more private sector in terms of procurement and cut the red tape.

    Procurement seem to never want to upset suppliers or negotiate for better deals it's seems procurement is managed in a very risk averse manner.

    Although it can be argued that ALEO rates are more inflated than your man in a van scenario it is keeping the money within the Glasgow Family and this can't always be seen as a bad thing I do think the rates for works by ALEOS need to be addressed and consistent across the board.
  • Posted by smileyface January 25, 2016 at 11:07

    The current procurement procedures DO inhibit schools and nurseries from achieving the best value when buying items that are specifically for their children's needs. Especially in relation to under fives and children with additional support needs where the core version of items often does not meet the more specialist requirements of these groups.

  • Posted by EilidhG January 25, 2016 at 11:28

    I don't work in Education but have dealt with the PECOS system previously and do not understand it. We used a supplier for goods who was relatively inexpensive and then the Council changed suppliers to someone who was much more expensive, for the same goods. Explanation: this contractor had won the tender over the previous supplier - how was that possible when it was much more expensive for the same goods and services?! And we had to use them because they were on PECOS. Seems like a waste of money to me. The Council really needs to look at their central ordering system.
  • Posted by Jmunro73 January 25, 2016 at 13:48

    Think lessobs need to be learned after the NHS 24 fiasco which is costing the public an extra 46.1 million. The council needs to get its contracts right with clauses for companies who fail to deliver. They also need to ensure that contracts meet the needs and deliver what was agreed and this is only done by ensuring that staff are listened to and that regular unannounced inspections of contracts ( eg Cordia,roads etc) are carried out. To many companies are given luxurious council contracts for delivering poor or substandard services.
  • Posted by northglasgow1 January 28, 2016 at 11:03

    I completely agree that Pecos wastes enormous amounts of council money. The service I work for purchases food and toiletries and we recently highlighted the huge disparity in the price of basic items on Pecos compared to the local supermarket.
    Also, the procurement processes are also costing GCC over the odds.
    Pcards should be introduced to all services to allow services the opportunity to purchase more cost effectively.
  • Posted by Claire1940 January 28, 2016 at 11:27

    I completely agree. In Education schools could get local businesses involved therefore supporting the local community. I do agree it needs to be regulated to a point so there is no exploitation arises or kickbacks as such. There are also so many more online resources that could be utilised.
    As for other council departments - they could be given their own budgets and whether that is going to the supermarket to get the best deals on post it notes and pen's or tea and coffee.
    Time to think outside the box!
  • Posted by Huisj January 29, 2016 at 10:17

    Agree. This is a problem across all services, not just Education. 5 stars for suggesting to change this system.
  • Posted by Smallville January 29, 2016 at 10:33

    and there it is...a great way of saving money! This system is insane and affects all services, reboot it and allow for easier ways to purchase equipment at cheaper prices.
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